Simple summary
Bear Camp planners are designed around user-controlled camp files. They do not sell your data, use advertising trackers, or require marketing accounts. Planning data stays under your control unless you choose to save it somewhere else, share it, or use an online feature.
1. About Bear Camp planners
Bear Camp planners are hobby-built planning tools for camps and similar group events. Current tools include Scout Camp Planner and Camp Planner for Guides.
The planners allow users to create, open, save, manage, export, print, and share their own planning information.
2. Information entered into the planners
Users may choose to enter information such as camper names, leader names, team names, tent names, group names, rota items, duties, sessions, menu details, kit details, shopping details, dietary notes, medical notes, schedule items, notes, and allocation details.
This information is used so the user can organise and manage their camp planning. Users are responsible for deciding what information is appropriate to enter, store, print, export, collaborate on, or share.
3. Data collection
Bear Camp planners do not collect personal information for advertising, marketing, profiling, or resale.
The planners do not:
- sell, rent, or trade user data;
- use advertising or marketing trackers;
- track users across other apps or websites;
- require a Bear Camp marketing account;
- collect analytics about individual users for advertising;
- access contacts, messages, photos, microphone, camera, or location unless a future feature clearly asks for a capability and explains why.
The developer does not receive local camp files just because the user creates, opens, saves, edits, exports, or prints them.
4. Local files and user-controlled storage
Bear Camp Windows apps work with files that the user chooses to create, open, save, export, or print. These files remain under the user's control on their own device or chosen storage location.
If a user chooses to save files in a cloud-synced folder, such as OneDrive, Google Drive, Dropbox, or another service, that storage is controlled by the user and by the relevant cloud provider. Bear Camp does not control those services.
5. Online versions
The online versions are available at bearcamp.co.uk/Camping and bearcamp.co.uk/GuideCamping. They are intended to work across mobile, tablet, laptop, desktop, and Mac browsers.
If a user chooses to use an online planner or collaboration feature, the information needed to provide that online planning session may be sent to the online service used for that feature. That information may include the camp planning content in the shared file, such as names, sleeping arrangements, rota details, menu details, kit details, shopping details, notes, and other project data.
Users should only use online features for information they are allowed to share. If a user does not want camp data to be transmitted through an online service, they should use local files in the Windows app and not start or join an online session.
6. Third-party services
External services such as the Microsoft Store, Ko-fi, email providers, browsers, cloud storage providers, or collaboration infrastructure may process information under their own privacy policies.
7. Children's information
Bear Camp planners may be used by adults to organise camp information that could include children's names or other details. This information is entered and managed by the user.
The developer does not ask children to create accounts, provide personal information, or contact Bear Camp directly through the planners.
8. Restricted capabilities
Bear Camp Windows apps may be packaged as desktop applications and may use the Windows runFullTrust capability. This is used only to allow packaged desktop applications to run normally.
This capability is not used to modify system settings, install services, monitor users, access other apps' private data, or perform administrative actions.
9. Data security
Because camp planning data is usually stored locally, in user-selected storage, or in a user-started online session, users are responsible for keeping their own files and links secure. Users should take care when storing, sharing, backing up, collaborating on, exporting, or printing files that contain personal information.
10. Data deletion
Bear Camp does not hold a central copy of ordinary local planning files. To delete local data created with the Windows apps, users can delete the relevant saved files from their own device or storage location.
For online versions or third-party services, deletion may depend on the service used and the user's own account, browser, device, or storage settings.
11. Changes to this policy
This privacy policy may be updated from time to time if Bear Camp planners change, online features are added, or further clarification is needed. The latest version will be made available on this page.
12. Contact
For support or privacy questions, please contact Website@bearcamp.co.uk.
Last updated: 7 July 2026